If you’re running a business—whether it’s a retail store, restaurant, pharmacy, or even a factory—you’ve probably considered investing in a POS system. But with so many options and prices out there, it’s easy to feel confused. What are you really paying for? Why do some POS systems seem cheap while others cost a fortune?
In this blog, we’ll break it all down for you—without the jargon. Whether you’re looking for a retail POS system, a restaurant setup, or FBR-integrated POS software in Pakistan, here’s what you need to know about the real cost behind a POS system.
1. The Hardware – What You See First
Let’s start with the obvious. The hardware is usually what catches your eye first—a nice touchscreen, a receipt printer, barcode scanner, and maybe a cash drawer. If you run a grocery store, you might also need a weighing scale. Restaurants often go for additional screens or kitchen printers.
What you might need:
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- POS terminal or PC
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- Thermal receipt printer
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- Barcode scanner
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- Cash drawer
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- Customer display
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- Weighing scale (for groceries)
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- Order printers or kitchen display (for restaurants)
Price range: Anywhere from PKR 50,000 to 150,000+, depending on your setup.
2. The Software – The Real Engine
The hardware might be the body, but the POS software is the engine. This is where all the magic happens—sales tracking, inventory management, reporting, customer data, and more. Good software makes daily operations smoother, faster, and more accurate.
There are different pricing models. Some software providers charge a one-time fee, others charge monthly. Some offer cloud access, some don’t. And if you’re looking to connect with the FBR POS system, make sure the software is officially approved by FBR.
Estimated costs:
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- Monthly: PKR 2,000 to 8,000
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- One-time license: PKR 30,000 to 100,000+
3. FBR POS Integration – A Must for Many Businesses
If your business falls under the FBR mandate, you’ll need FBR POS software that integrates directly with the FBR system. This is especially relevant for retailers, restaurants, and industries in cities like Karachi where compliance is strictly enforced.
Integration involves setting up your POS system to send sales data to the FBR in real time. This ensures tax transparency and keeps your business on the right side of the law.
Possible cost: One-time fee of PKR 10,000 to 20,000 for FBR setup, depending on your provider.
4. Training and Support – The Often-Overlooked Cost
Even the best POS system won’t help if your staff doesn’t know how to use it. Training ensures your team understands the system and uses it correctly from day one. Some providers offer training for free, others charge separately. The same goes for after-sales support.
Training & support cost: Can range from PKR 5,000 to 15,000 or might be included in your package.
5. Ongoing Costs – Upgrades, Maintenance, and Hidden Fees
Don’t forget the recurring or hidden costs that can sneak in later. Software updates, annual maintenance, SMS alerts, data backups, adding extra users, or even expanding to multiple branches—these might cost extra.
Always ask your vendor to give you a clear picture of:
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- What’s included
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- What’s optional
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- What might cost more in the future
So, What Are You Really Paying For?
Here’s a quick recap of where your money goes:
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- Hardware: The physical devices
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- Software: The core system that runs your business
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- FBR Integration: If required, to stay compliant
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- Training & Support: So you’re never stuck
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- Upgrades & Extras: Features to help you grow
Remember, you’re not just buying a machine—you’re investing in efficiency, accuracy, and peace of mind. A good POS system saves you time, reduces errors, improves customer service, and helps your business grow.
At OneClickPOS…
We don’t just sell POS software—we provide complete, reliable solutions tailored to your business. Whether you’re a retailer, restaurant owner, or factory manager looking for FBR-compliant POS software in Pakistan, we’ve got you covered with transparent pricing, expert support, and powerful features.
Hardware + Software Packages FBR POS Integration Local Support & Training Custom Solutions for Every Industry
Let’s make your POS system work for you—get in touch with OneClickPOS today!
